18 Sep 2026 · Paul Richmond · Commitment Definition Review
Ran through the Commitment Definition document together. Paul is happy with the definition. Notes and raised issues below.
- Paul agreed the definition of commitment as proposed.
- Confirmed batch-flagged invoices do not affect commitment (Discussion Point 3 treatment agreed).
- Confirmed Goods Received Not Invoiced do not create journals and do not affect commitment (answers Discussion Point 2; Focalpoint posts no accruals on receipt).
- Paul raised a concern that credit notes are not matched to Purchase Orders, so they are not picked up in commitment. There may be a way to identify which project an unmatched credit note belongs to, which would make it possible to surface a list of them in the CVR. This is the reverse of the Invoice Listing idea from Discussion Point 1.
- The definition says the Purchase Order value itself does not change. Not strictly true: a Purchase Order can be reopened, which returns it to a Purchase Requisition. While it sits as an unauthorised PR it is not included in commitment; it comes back when the PR is authorised and it is a Purchase Order again. Agreed this is a point of awareness for the QSs rather than a calculation change. Possibly worth a note on the CVR.
- Future point: some divisions may in time raise GRN accruals. The confirmation that GRNs post nothing to the ledger would no longer hold for those divisions, so the treatment would need revisiting.